Visitor Management
Replace the paper book.
Know who is on site.
CheckSync replaces paper visitor books with a professional digital check-in system. Visitors check in at the terminal, hosts are notified automatically and every visit is recorded with a timestamp — giving reception and management a live, searchable view of who is on site.
Suitable for offices, schools, healthcare facilities, government buildings and any site that receives regular visitors.
A visitor management system replaces paper visitor books with a digital check-in process. Visitors check in at a tablet terminal, select their host and complete any required acknowledgements. The host is notified automatically, the visit is recorded with a timestamp, and site managers have a live view of who is currently on site. CheckSync extends this to contractors, guests, staff and agency workers in the same system.
The problem
Paper visitor books are slow,
insecure and incomplete.
A paper book on reception looks simple. In practice it exposes previous visitors' details to every new arrival, creates no searchable record and tells you nothing about who is currently on site.
Previous visitor data is exposed to every new arrival
A paper book left open on the reception desk shows names, companies and visit times to anyone who walks in. It is a privacy risk that paper cannot solve.
Hosts aren't notified when guests arrive
Receptionists manually call or email hosts when visitors arrive, creating delays. Guests wait in reception with no clear process and no visibility of how long they'll wait.
No live view of who is on site
Paper records can't tell you how many people are currently on site, which visitors have signed out or whether a specific person is still in the building — information critical in an emergency.
Visitor check-in
A professional check-in
experience at the terminal.
Visitors check in at the tablet terminal in seconds. They enter their name, select their host and complete any required acknowledgements. The visit is recorded instantly and the host is notified automatically.
Visitor selects their purpose — meeting, delivery, interview, site visit
Host notification sent automatically on check-in
Optional NDA or site safety acknowledgement captured at check-in
Badge printing supported where configured
Visitor sign-out recorded with timestamp
Dashboard visibility
Live visitor records
always up to date.
Reception and management have a real-time view of every visitor currently on site. Filter by date, host, visitor type or status. Search for any past visit instantly.
Live count of visitors currently signed in
Full visit history — searchable by name, company, host or date
Exportable records for audit, insurance or compliance purposes
Role-based access — reception sees arrivals, management sees full history
Guest invitations
Pre-register expected guests
with a QR invitation.
Hosts can pre-register expected visitors from the dashboard. The guest receives a QR invitation by email. On arrival, they scan the QR code at the terminal — the visit record is created instantly.
Host creates the invitation from the dashboard — name, expected arrival, purpose
Guest receives a QR code by email before their visit
QR scan at the terminal creates the visit record instantly
Host notified automatically on guest arrival
Works for one-off visitors and recurring guests alike
Who it's for
Get started
Replace your paper visitor book
with something that actually works.
Talk directly to the team behind CheckSync. We'll walk you through how visitor check-in works for your site and what a pilot involves.